certificate

It is possible to receive extra copies of various official records from your attendance at Ritsumeikan. Please see below for instructions on how to apply for Certificates of Enrollment, Academic Transcript, and other important documents.

Print certificates from campus vending machines

※Currently enrolled students ONLY

Issuing by certificate Vending Machines on campus
Available certificates Language Required items Fee
ENG JPN
Certificate of Enrollment ・Student ID Card
・Cash or Co-op IC
  Card
100 JPY per copy
Academic Transcript
Certificate of Prospective Completion
Certificate of Health
  *1
Student Discount Card
(Gakuwarishou)
- Student ID Card free of charge
  • *1If you wish to have an English Certificate of Health issued, please contact Medical Service Center in advance.
Service hours of campus vending machines
Service Hours of certificate Vending Machines
Installed Location Type of Machine
  Mon.-Fri.
     Sat.
Core Station 1F
Cash Payment-type
09:00 – 21:30 09:00 – 17:00
Central Ark 1F
Co-op Card-type
09:00 – 21:30 09:00 – 17:00
Prism House 1F
(Manabi Station)
Co-op Card-type Available during
the office hours
Available during
the office hours
 
Apply at the GSISE Administrative Office

Please bring your Student ID Card and the number of necessary Certificate Stamps to the Administrative Office.

  • Certificate Stamps can be purchased from vending machines around campus.
    List of Certificates is here.



Apply by mail
  • Please send all necessary documents mentioned in 1) through 4) below in an envelope.
  • It will take 2 to 3 business days (excluding weekends and public holidays) to process upon receipt of your request. It may take up to 3 to 6 business days for certificates regarding qualifications or depending on the year you graduated. Please note that additional time is required during the summer break and New Years holidays.

     List of Certificates is here.


1) Certificate Request Form
2) Identification

A copy of your ID (Valid driver’s license, Passport, or Photo ID) is required.

  • The copy will be used solely for the purpose of issuing certificates and will be dealt with appropriately.
3) Issuance Fee

Please enclose a Japanese postal money order, Japanese postal stamps or International Reply Coupon or International Postal Money Order equivalent to the amount for your certificate(s) (do not affix the stamps/payment forms).

International Reply Coupon
International Reply Coupon is a coupon that can be purchased at the post office in your country.
You must enclose the appropriate number of coupons equivalent to your issuance fee in Japanese yen. (One International Reply Coupon is equal to 130 JPY.)
Any remaining amount will be returned to you in Japanese postal stamps along with your record. This is an example if you order one certificate and pay by International Reply Coupon;
Purchase three International Reply Coupons (130 JPY per coupon 3 = 390 JPY)
390 JPY - 300 JPY (the issuance fee) = 90 JPY
The 90 JPY will be refunded in the form of Japanese postage stamps.
4) Return Envelope

Please enclose a self-addressed stamped envelope with your postal code, return address and name written on it.  Certificates are to be sent to name and address of the person listed on the certificate.                                                                                
If you are sending the request from outside of Japan and are unable to obtain Japanese postage stamps, please enclose an International Reply Coupon or an International Postal Money Order.  Any excess in payment will be returned to you in Japanese stamps along with the certificate.  If you require rush delivery, please contact the office of your College/Graduate school for Express Mail Service.
For your convenience, the tables below show the estimate for domestic and international postal charges. If there is any excess or deficiency of fees or postages, you will be refunded or charged when sending records.

Domestic postal charges
Domestic postal charges
Seal Return envelope size Number of certificates Postal charges
Unsealed envelope Long form No. 3,
120 × 235
1 - 3 80 JPY
4 - 8 90 JPY
Rectangular, No. 2,
240 × 332
1 - 6 120 JPY
7 - 16 140 JPY
Sealed envelope Rectangular, No. 2,
240 × 332
1 - 3 120 JPY
4 - 8 140 JPY
9 - 13 200 JPY
International postal charges
International postal charges
Seal Return envelope size Number of certificates Postal charges
(Number of International Reply Coupon required)
Asia, U.S.A.
overseas territories
Oceania, Central America, North America, Middle East, West Indies, Europe South America, Africa
Unsealed envelope Long form No. 3,
120 × 235
1 - 3 90 JPY
(1 coupon)
110 JPY
(1 coupon)
130 JPY
(1 coupon)
4 - 8 160 JPY
(2 coupon)
190 JPY
(2 coupon)
230 JPY
(2 coupon)
Rectangular, No. 2,
240 × 332
1 - 6 220 JPY
(2 coupon)
260 JPY
(2 coupon)
300 JPY
(3 coupon)
7 - 16 330 JPY
(3 coupon)
400 JPY
(4 coupon)
480 JPY
(4 coupon)
Sealed envelope Rectangular, No. 2,
240 × 332
1 - 3 220 JPY
(2 coupon)
260 JPY
(2 coupon)
300 JPY
(3 coupon)
4 - 8 330 JPY
(3 coupon)
400 JPY
(4 coupon)
480 JPY
(4 coupon)
Mailing Address/Inquiries

Administrative Office, College of Information Science and Engineering

Address:
Ritsumeikan University Biwako-Kusatsu Campus
1-1-1 Noji-higashi, Kusatsu, Shiga, Japan 525-8577
*Please be sure to put “Administrative Office, College of Information Science and Engineering, Ritsumeikan University” on envelope.
Tel:
+81-(0)77-561-5202
E-mail:
gsise@st.ritsumei.ac.jp