Program to Support the Submission of Academic Papers in English (for Graduate Students)

This program is to encourage and prompt Ritsumeikan University graduate students to internationally disseminate their research results through research article publication in English. This program will provide financial assistance for English article manuscript proofreading expenses (up to 30,000 yen per article) and English article manuscript submission expenses (up to 50,000 yen per article) that are required when submitting a manuscript to journals written in English (academic journals) and international conferences etc. Applications for this program are accepted at any time during the Application Period.

Please check the Application Guidelines for the details.


* There is an upper limit for the applications in this program: 130 cases for English article manuscript proofreading and 140 cases for English article manuscript submission. Once the number reaches the upper limit, we will stop accepting applications. When application is closed, we will notify on the website of Graduate Student Career Path Support Center.

【Present status →〇(Accepting applications)】

 〇:Accepting applications  △:Applications closing soon  ×:Applications closed

AY2022  Application Guidelines

AY2022 Application Form

<Advanced application>

It is necessary to make an in-advance application if you plan to have your paper proofread/submit your paper in March, 2023.
 *When you apply in advance, please check below and submit the required document at the designated office on each campus by 17:00 on Tuesday, February 28, 2023.

(1) No need to submit all the application documents in advance. However, the following application documents must be submitted at the time of advanced application.

●Application Form for the Program to Support the Submission of Academic Papers in English (Make sure to get your professor’s approval seal or signature and have your professor select one from 1 – 3 in the budget section.)

(2)Submit the rest of the required application documents to the relevant office promptly after you use the proofreading service or submit the English article manuscript.

・Please note that there is a possibility that we cannot guarantee the disbursement for your scholarship if you fail to submit the required application documents promptly.

・The Office of Graduate Studies might contact you by phone or E-mail after you submit your application documents, so check your call history on your mobile phone and your E-mail regularly.

・If you cancel using the proofreading service or submitting English article manuscript which you have made the advanced application for, contact the Office of Graduate Studies immediately. 

 ※For more information, please check here.

Grant Category,Grant Coverage,Maximum Amount,Eligibility

(1)Grant Category

  <English Article Manuscript Proofreading Expenses>
  The expenses include: foreign language translation and proofreading services, selection of journal to which the manuscript will be submitted, peer review before submission, graphical adjustment for publication, and manuscript submission agent or similar services.
   
 <English Article Manuscript Submission Expenses>
  The expenses include: article publication expenses required to submit a manuscript to English-language journals and for international academic conferences (e.g. article manuscript submission fees, article publication fees, online publication fees, open access fees, academic conference participation fees, and separate printing fees as well as postal transfer fees and remittance fees.)

(2)Grant Coverage

Grant Category
Maximum Amount
<1>English Article Manuscript Proofreading Expenses
up to 30,000 yen per article
<2>English Article Manuscript Submission Expenses
up to 50,000 yen per article


(3)Number of applications a student can make

Once per academic year
※For the same publication, application for both <1> and <2> above is acceptable. The maximum grant-in-aid amount is 80,000 yen. You cannot apply for each program in  different publications.


(4)Eligibility

Applicants must meet all of the following requirements:
* Be sure to refer to Application Guidelines ‘9. Notes.’
1) Must be a graduate student who is enrolled in Ritsumeikan University (hereafter the University) Graduate School’s regular course. Students who are taking a leave of absence cannot apply for this program. In addition, if the applicants have paid the proofreading expenses or/and manuscript submission expenses while they were taking a leave of absence, they cannot apply for this program after they return to the university. Both cases are not subject to this program.
2)Have not applied for this program in the same academic year yet.

Grant Period,Application Period,Documents required,Payment standard

Grant Period English article manuscript submitted during the period between April 1, 2022 and March 31, 2023.
Application Period

From Friday, April 1, 2022 to Tuesday, February 28, 2023

※In the case where the applicant is planning to use the proofreading service or to submit the article in March 2023:
・Advanced application is necessary (Deadline: Februay 28, 2023)
・All application documents must be submitted in advance.(Excluding documents you can obtain only after you used the proofreading service or completed the submission.)
・You must submit the statement of delivery/ receipts to the Office of Graduate studies as soon as you obtain them. Due to a budget implementation reason, if you fail to submit the required materials by Friday, March 31, 2023, you will lose your eligibility to receive the grants.

 

Documents required

 


◎English Article Manuscript Proofreading Expenses
・Application Form for AY2022 Program to Support the Submission of Academic Papers in English (for graduate students) 

Application Form is HERE

・A copy of Manuscript for Proofreading
・The evidence for Proofreading Expenses (Estimate, Statement of delivery, etc.)
・Statement of delivery (original)
・Receipt (original)
<In case if there is no receipt / you paid in foreign currency>
・Credit card statements issued by the relevant credit card companies
※Signature or seal is required on the back of estimate, state of delivery, receipt and  credit card statement.
※If paid by a credit card, applicant’s signature or seal is required on the back of receipt and credit card statement. When a faculty member who is a co-author of joint publication paid the expenses and the receipts or the credit card statements are issued to the faculty member, both an applicant him/herself (graduate student) and a faculty member (who made the payments) need to put signatures or seal on them. In case the amount was paid by a credit card of other person than the applicant, the seal or signature of both the applicant and credit card holder must be put on the credit card statement.



◎English Article Manuscript Submission Expenses
・Application Form for AY2022 Program to Support the Submission of Academic Papers in English (for graduate students)

Application Form is HERE

・A proof of submission and acceptance of manuscript
 (If there is no document, a copy of e-mail message or website is acceptable.)
※If you submit a manuscript to an international conference, a copy of the website of such  international conference should be submitted.
  Submit other materials that give an overview of such academic meeting (e.g. brochures or flyer), if you have to hand.  

・A copy of the academic paper
・Receipt (original)

<In case if there is no receipt / you paid in foreign currency>
・Credit card statements issued by the relevant credit card companies

<In case of international conferences>
・Documents showing details of international conferences.  
※Signature or seal is required on the back of estimate, state of delivery, receipt and  credit card statement..
※If paid by a credit card, applicant’s signature or seal is required on the back of receipt and credit card statement. When a faculty member who is a co-author of joint publication paid the expenses and the receipts or the credit card statements are issued to the faculty member, both an applicant him/herself (graduate student) and a faculty member (who made the payments) need to put signatures or seal on them. In case the amount was paid by a credit card of other person than the applicant, the seal or signature of both the applicant and credit card holder must be put on the credit card statement.

 ※For details about  a Joint Publication, please check the Application Guidelines.

Places for Submission of Application Forms

※Applications shall be accepted only on the campus where the applicant’s belongs to. Submissions at other campuses are not accepted.
※Application documents can be accepted at all the following offices. However, if you have any questions, please contact the Office of Graduate Studies (Kinugasa).

Campus
Place for Submission
Kinugasa
Office of Graduate Studies (Kinugasa Campus), SHITOKUKAN 4th floor
Biwako-Kusatsu
BKC MANABI Station,
Prism House 1st floor
Suzaku
Suzaku Campus Administrative Office, Inter-Faculty Graduate Schools 
Osaka Ibaraki
OIC MANABI Station, Office room, Building A (AC: Central Wing) 1st floor



Inquiries to:

Office of Graduate Studies (Kinugasa Campus)SHITOKUKAN 4F TEL: 075-465-8195  / Ext.:511-4537
Email: g-schol2@st.ritsumei.ac.jp