Name of the Association and Office Location

Article 1

The name of the Association is the College of International Relations Ritsumeikan University Alumni Association, and hold an office at the faculty of International Relations.

Purpose

Article 2

The purpose of this association is to promote interaction and friendship among members, and simultaneously contribute to the development of our alma mater through Ritsumeikan Alumni Association activities.

Activities

Article 3

The association undertake following activities in order to attain the purpose.

1. Hold friendly-reunion to promote friendship among members.
2. Publish newsletters to keep close relationship with the alma mater.
3. Establish networking system among alumni members, undergraduate and graduate students, and faculty.
4. Conduct other essential activities.

Membership

Article 4

The following persons are eligible for the membership

1. Normal Membership: a person who completed bachelors, masters or PhD in International Relations at Ritsumeikan University. However, former students who left the university before graduating who wish to become a member may obtain membership with the approval of the board of directors.
2. Supporting Membership: Current or the employee or professor at Ritsumeikan University, Faculty of International Relations or Graduate School of International Relations.
3. Special Membership: A person who supports the purpose of the association, and wish to obtain membership may obtain it with the approval of the board of directors.

Admission

Article 5

A person wishing to enter must send an application letter to the chair of the board of directors.

Cooperation of Members

Article 6

The members of the association must conduct the followings:

1. Contribute to the development of the Ritsumeikan University, Faculty of International Relations and Graduate School of International Relations.
2. Cooperate to the activities mentioned in Article 3
3. Notify your name, address, occupation and contact to the association. Any changes must be immediately notified to the association.

Directors

Article 7

The association consists of following directors:

1. Chairperson: 1 person
2. Vice-Chairperson: few people
3. Secretary-General: 1 person
4. Deputy Secretary-General: few people
5. Secretary: More than 1 new-graduate each from IR department and IR graduate school.
6. Auditor: 2 people
7. Advisor: Head of Faculty and Head of Graduate School

Selection and Term of the Directors

Article 8

The Chairperson, Vice-Chairperson and Auditor will be selected by General Assembly. The Secretaries are selected through the process of the recommendations by the university, commissioned by the Chairperson, and approved by the General Assembly. The Secretary General and the Deputy Director-General will be appointed by the Chairperson.

(1)　As the general rule, the term of directors shall be 2 years. This clause does not prohibit the reappointment of the same person.

Duty of the Directors

Article 9

The directors conduct the following duties:

1. Chairperson puts together and is responsible for the association affairs, and represents the association.
2. Vice-Chairperson assists the Chairperson, and become the substitute of Chairperson, when the Chairperson cannot fulfill the duty.
3. Secretary General unifies secretariat.
4. Deputy Secretary-General assists the Secretary General, and become the substitute of Secretary General, when the Secretary General cannot fulfill the duty.
5. Secretary implements the association affairs.
6. Auditor inspects the projects and accounting, and report them to the General Assembly and board of directors.
7. Advisor gives suggestions to the association.

General Assembly

Article 10

As the general rule, the regular General Assembly will be held once every year and the Association’s fundamental policy will be decided. However, if the board of directors fined it necessary, a provisional General Assembly can be held.

(1) The Chairperson convokes the General Assembly.
(2) A resolution of General Assembly needs majority of votes from the members in attendance.

Board of Directors

Article 11

The board of directors is composed of all directors. The board of directors will be held once a year and implement the association’s projects. However, with the request of majority of the directors, a provisional board of directors will be held.

(1) The Chairperson convokes and acts as a chairperson in the board of directors.
(2) The board of directors can be effected when majority of directors attend.
(3) Majority of votes from the attended directors are necessary to approve a resolution.
(4) If the Secretary gets in accident, s/he can entrust the power to proxy.

Secretariat

Article 12

To smoothly carry out the association affairs, the Secretary General can appoint few secretariats with the approval of the Chairperson.

Membership fee

Article 13

Members pay the fee accordingly to the type of membership

1. Normal Membership: a lifelong membership for 10,000 yen.
2. Supporting Membership: a lifelong membership for 15,000yen.
3. Special Membership: prescribed separately

Payment of the membership

Article 14

1. For the graduates of faculty of International Relations, the fee will be collected on the graduation year.
2. For the graduates of the graduate school of International Relations, the fee will be collected on the completion year. However, if a person had graduated from the faculty of International Relations and paid the fee in the past, the person does not have to pay the fee again.
3. A person who does not apply to the Article 14.1 or 14.2 should pay the membership fee on the occasion of admission.

Accounting and Fiscal Year

Article 15

The association’s expense will be covered by membership fee, donations, and other source of income.

(1)　The association’s fiscal year begins on April 1st and ends on March 31^st.
(2)　The association entrusts the Ritsumeikan University, office of faculty of International Relations to conduct accounting. The Ritsumeikan University, office of faculty of International Relations will conduct accounting referring to the voices and intentions given by the General Assembly and the board of directors.

Amendment to the Association Charter

Article 16

Supplementary Provision,
This Charter comes into effect from 18 March 1995.

Supplementary Provision (24 November 2007, The changes in the membership fee )
This regulation comes into effect from 1 April 2008.

Supplementary Provision (14 July 2012, Changes in entrusting the Ritsumeikan University, office of faculty of International Relations to conduct accounting)
This regulation comes into effect from 14 July 2012.

Supplementary Provision (9 July 2016, The changes in the Number of selected Secretary )
This regulation comes into effect from 9 July 2016.