Officially Approved Absence/Special Considerations on Classes due to other cases ineligible for official absence, and handling of the case that a student is infected with an infectious disease specified in the School Health and Safety Act


Officially Approved Absence

When a student is required to be absent from class due to the practicum in a certification class (e.g. teaching practicum), or the performance of obligations as a lay judge.

 

Special Considerations related to the Novel Coronavirus (COVID-19) 

 (Reference) List of procedures for each consideration

When a student has difficulty in attending face-to-face classes

When a student has difficulty coming to the campus to take final examinations

When a student is infected/may have been in close contact with someone infected/

is suspected to be infected with the novel coronavirus (COVID-19)

Officially Approved Absence for the Novel Coronavirus Vaccination

 

Other special consideration for classes

Bereavement・Natural Disasters・When a student is infected with an infectious disease specified in the School Health and Safety Act (other than novel coronavirus (COVID-19))


Officially Approved Absence

<Eligibility of officially approved absence (Article 7 of Ritsumeikan University Regulations on Curricular Classes)>

1. Absence from class to undertake practicum in a certification class offered as part of the regular curriculum

Teaching Practicum

Nursing Care Practicum

Social Welfare Assistance Practicum

Practicum in Japanese Language Education

Museum Practicum

2. Performance of obligations as a lay judge pursuant to the Act on Criminal Trials Examined under the Lay Judge System

3. Any case necessary for special treatment comparable to the preceding

 

<Handling of classes in case of an officially approved absence>

A student with an officially approved absence is permitted to be absent from class and will not be penalized on their assessment for the absence. The instructor shall give due consideration to the student as follows:

1. The absence shall not be counted toward the number of attendance days required.

2. The instructor shall provide students with the items listed below:

Handouts distributed in class

Information on what was covered in class as well as the key points in class

Instructions on self-study content

Academic guidance and support relating to classes such as making substitute arrangements for reports (*) or small quizzes that the student missed.

 (*) Excludes report examinations (reports that are due on the specified deadline in the academic calendar).


<Procedures>

1.    Before following the procedures, please check here.

2.    Students should submit a request from the following . However, in case that students perform a mission as a lay judge pursuant to Act Concerning Participation of Lay Assessors in Criminal Trials, students must submit to Manabi Station (or Suzaku: Administrative Office of Inter-Faculty Graduate Schools) on their home campus an official document issued by the court that clearly specifies the date(s).

Click here.

3.   Manabi StationSuzaku: Administrative Office of Inter-Faculty Graduate Schoolswill check the date(s) and issue a prescribed ‘Official Absence Notification’.

4.    The student should submit the ‘Official Absence Notification’ to the relevant class instructor.


Application for Special Considerations related to the Coronavirus COVID-19)(Immediate Special Measure)

 

Related to the novel coronavirus (COVID-19)When a student has difficulty in attending face-to-face classes

For students who have difficulty in attending face-to-face classes relating to the Novel Coronavirus (COVID-19) due to any of the following reasons, we will consider allowing them to take classes using the web (web-based classes). The applications because of the reasons other than follows will not be accepted.

 

<Cases in which students may ask for the special considerations>

(1)   the student at high risk of severe illness (*) if infected such as having a pre-existing condition or chronic disease;

(2)   the student has family members residing with the student, who at high risk of severe illness (*) if infected such as having a pre-existing condition or chronic disease; and

(3)   the student is not allowed to enter/return to Japan due to overseas travel restrictions

(*) If you/your family members have an underlying condition defined by the government, such as respiratory disease, diabetes or heart failure.

 

<Application deadline>

Spring semester courses, Two-semester courses: Tuesday, April 12, 2022

Fall semester courses: Friday, September 30, 2022

 

<Application procedure>

Please complete the “Application Form for Special Considerations for Face-to-Face Class in relation to the Novel Coronavirus (COVID-19) InfectionDownload/Format 2022-1 for face-to-face class, and submit it to the instructor in charge of the course. If you are unable to submit the form because the contact information of the instructor is not disclosed, please consult with the Manabi Station on your home campus (Administrative Office, Inter-Faculty Graduate Schools for Suzaku).

 

<Notes>

This system allows students to apply only when they need special consideration for all face-to-face classes and not only for some courses. Please understand the purpose of the system and submit an application form to instructors of all courses offered face-to-face for which you have registered. However, there are some courses that special consideration is not given depending on the class format, so please check the syllabus.

You can apply if you have an underlying condition defined by the government. You may be asked to submit a medical certificate.

・This application form cannot be used to report an absence for individual class sessions.

If you meet any of the above reasons after the application deadline, the application will be accepted even after the application deadline. Please ask the instructor in charge of the course explaining your circumstances.

If you send an application form by email, please use your university’s email address.

In the event that the above reasons for consideration (1)~(3) are resolved, such as being allowed to travel to or enter Japan, please contact the instructor in charge of the course and attend face-to-face classes.

 

Application Form for Special Considerations for Face-to-Face Class in relation to the Novel Coronavirus (COVID-19) InfectionDownload/Format 2022-1 for face-to-face class 

 

Attention

If the courses include final examinationin the grade evaluation methods of the syllabus, students will not be able to receive consideration for final examinations only with this application procedure.

Please check the section Related to the novel coronavirus (COVID-19)When a student has difficulty coming to the campus to take final examinations.

 

Related to the novel coronavirus (COVID-19)When a student has difficulty coming to the campus to take final examinations

For students who meet the following requirements and have difficulty coming to the campus to take final examinations(*), we will provide alternative assignments and considerations upon prior request. In additions, some colleges may indicate another policy, so please check them.
(*) 
This means the final examinations held for courses that include “final examination” in the grade evaluation method.

 

<Cases in which students may ask for the special consideration for final examinations>

(1)   the student at high risk of severe illness (*) if infected such as having a pre-existing condition or chronic disease, and has been instructed by a doctor to refrain from going out;

(2)   the student is not allowed to enter/return to Japan due to overseas travel restrictions;

(*) If you have an underlying condition defined by the government, such as respiratory disease, diabetes or heart failure.

 

<Application period>

Spring semester: From 9:00a.m. Friday, May 6 to 5:00p.m. Tuesday, May 31 Friday, June 10. *Extended

Fall semester: From 9:00a.m. Tuesday, November 1 to 5:00p.m. Wednesday, November 30

 

<Application procedure)

Please complete the application procedure from the following URL during the application period.

 

Students affiliated with Kinugasa Campus

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20210203160201111596292

Students affiliated with BKC

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20210429091959833294299

Students affiliated with OIC

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20210427135243301294348

 

<Notes>

(1) If you do not meet the above reasons, but have any special circumstances, please consult with the Administrative Office of each College (Manabi Station for OIC) during the application period.

(2) The details of the consideration vary for each course. Please follow instructions given by the instructor.

(3) The applicant will be informed by the instructor of the alternative grade evaluation method to final examinations. If you do not receive any instructions after June 23 (Thu) for the spring semester courses, and after December 15 (Thu) for the fall semester, please contact Manabi Station.

(4) If the contents of the application are incomplete (e.g. if you have applied for a course that does not include the final examination in the grade evaluation methods), and cannot be accepted, you will be informed by personal notification on manaba+R after June 13 (Mon) for spring courses, and after December 1 (Thu) for fall semester courses.


Related to the novel coronavirus (COVID-19)When a student is infected/may have been in close contact with someone infected/is suspected to be infected with the novel coronavirus (COVID-19)

In order to prevent the spread of the novel coronavirus infections, special consideration will be given for absence due to the following reasons.

 

<Cases in which students may ask for the special considerations>

(1) When the student is infected with the novel coronavirus (COVID-19).

(2) When the student may have been in close contact with someone infected with COVID-19 according to the guidelines set by the local government in the area where he/she lives in or instructions from the University.

(3) When the student has the symptom such as fever, shortness of breath or a strong sense of fatigue, etc.

 

<Details of the special consideration>

This case is not regarded as “official absence”, however the instructor in charge of the class shall do the following as far as possible, so please apply for the consideration.

 

  • Provide the student with any materials distributed during class
  • Indicate the material covered during class and explain the key points
  • Provide guidance for self-study
  • Provide other guidance and/or assistance regarding the class, including alternatives for the tests or reports (*) given during the class

(*) Excludes “Report Examinations” (Reports due on the specified deadline in the academic calendar).

 

*In addition to the above considerations, the university has asked instructors in charge of courses to ensure that the non-attendance for the above reasons does not cause any disadvantages in grading.

<Application period>

Spring semester courses: From 9:00a.m. Wednesday, April 6 to 5:00p.m. Friday, July 29

Fall semester courses: From 9:00a.m. Monday, September 26 to 5:00p.m. Tuesday, January 31

 

<Application procedure>

Please complete the “Application Form for Special Considerations for Class in relation

to the Novel Coronavirus (COVID-19) Infection / Format 2022-2 for affected individuals”, log in to the following URL of your home campus, and submit it.

 

Student affiliated with Kinugasa and Suzaku:

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20200402160912679300959

Students affiliated with BKC

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20220401134815061252274

Students affiliated with OIC

https://cw.ritsumei.ac.jp/campusweb/SVA20D0.html?key=SUR20200513144705393525644

 

<Notes>

In order to receive the considerations, you are required to contact the instructor immediately. Please submit the application form immediately once the period of absence is decided.

For ”Course Information”, please write the courses which meet the following.

The courses in which the student cannot attend face-to-face classes, the courses in which the student cannot attend media-based classes at home because the student has infected (or suspected of being infected) with the novel coronavirus (COVID-19) or is feeling unwell due to fever, shortness of breath or a strong sense of fatigue, etc., or the courses in which the student cannot watch lecture videos or submit class assignments for on-demand classes.

Please do not submit the application form directly to instructors.

If there is anything that needs to be confirmed in the application, the instructors in charge may ask the student to submit an official certificate such as a medical certificate, etc.
It is up to the instructors to decide whether or not to contact the student in response to this application. Students should contact the instructor if they require confirmation of special considerations.

For applications made after the application period (only for classes held outside the application period), please consult with the Manabi Station on your home campus (Manabi Station at Kinugasa Campus for students affiliated with Suzaku Campus) by email or phone.

Please be sure to check the example before creating the application form.

ExampleApplication Form for Special Considerations for Class in relation to the Novel Coronavirus (COVID-19) Infection

Application Form for Special Considerations for Class in relation to the Novel Coronavirus (COVID-19) Infection / Format 2022-2 for affected individuals (Download)


When a student is unable to take final examinations due to infection/concentrated contact/suspected infection with the novel coronavirus (COVID-19)

The student needs to complete the application for makeup examinations.

For more details, please read "Schedule and Procedures for AY2022 Spring Semester Makeup Examination (PDF File)" in the following webpage.

http://www.ritsumei.ac.jp/pathways-future/eng/examinations_grades/makeup_examinations.html/



Related to the novel coronavirus (COVID-19)Officially Approved Absence for the Novel Coronavirus Vaccination

The absence from class due to the COVID-19 (novel coronavirus) vaccination is considered as an officially approved absenceas a special measure for a time being.

 

<The contents of the special consideration>

In this case, the handling of the class should be the same as described in above Handling of classes in case of an officially approved absence.

 

<Applicable for courses held during the following period>

From Wednesday, April 6 to Thursday, September 22

 

Period covered

Within three days including the day of the COVID-19 vaccination

 

<Application period>

The final deadline of the application: Within three days including the last class day of each course

 

Application procedures

Please complete the Novel Coronavirus Vaccination Report Form / Format 2022-3 for Novel Coronavirus Vaccination, and submit it to the instructor in charge of the course you will be absent from immediately.

 

<Notes>

*If you have already received consideration for face-to-face classes, but there are circumstances that make it difficult for you to submit the form directly to the instructor, such as the contact information of the instructor is not disclosed, please consult with Manabi Station on your home campus (Administrative Office, Inter-Faculty Graduation Schools for Suzaku).
In the event that the day of vaccination (within three days including the day of vaccination) overlaps with final examination days due to unavoidable circumstances, the student will be eligible to take makeup examinations upon application by the deadline. For details, please refer to the Makeup Examinations page.

http://www.ritsumei.ac.jp/pathways-future/eng/examinations_grades/makeup_examinations.html/

Novel Coronavirus Vaccination Report Form/Format 2022-3 for Novel Coronavirus Vaccination (Download)


Special consideration for absence other than official absence

Consideration shall be given in the case of absence from class due to 1) bereavement (spouse and relatives within the second degree), or 2) natural disasters (storm, heavy rain, flood, storm surge, earthquake, tsunami, eruption and other extreme natural phenomena), other than official absence.” Because such an absence is different from official absence,” the absence is counted as non-attendance. However, please apply for a special arrangement. Class instructors shall do the following as far as possible, so that the student can smoothly learn what they should study.

Handouts distributed in class

Information on what was covered in class as well as the key points in class

Instructions on self-study content

Academic guidance and support relating to classes such as making substitute arrangements for reports (*) or small quizzes that the student missed.

(*) Excludes report examinations (reports that are due on the specified deadline in the academic calendar).

As for 2) attendance or non-attendance in the event of a natural disaster, the principle is that each student makes a decision giving priority to safety, depending on the situation of his/her area of residence and commuting area, even if classes are not cancelled at the campus or the entire university. Based on this perspective, in the case of unavoidable non-attendance due to natural disasters, the University asks class instructors to make sure that such non-attendance does not cause disadvantage in academic assessment, in addition to the above arrangements.


Please follow the following procedure when requesting a special arrangement:

1) In the case of absence due to bereavement
Please submit an official certificate of death (a death certificate etc., or a thank you letter for attending a funeral is also possible) to the class instructor.

2) In the case of absence due to natural disasters
Please check acceptance of the special arrangements with regard to classes in the following order. 

*If there is any instructions in class or on manaba+R on how to submit the form other than the following, please follow the instruction and apply in accordance with its contents.
1. First, check Surveys” for the relevant subject in the course on manaba+R to see if there is a survey for the relevant natural disasters. 
* Acceptance of an application via manaba
R may take time before being posted, because this method is an emergency response due to natural disasters. Please continue to check it until the next class.
2. If there is a survey, fill it out and submit it.
3. If there is no survey or the reply deadline of the survey has passed, fill out the following form and submit it to the class instructor.

Application Form for a Special Arrangement for a Class (Download

If there is any point to be confirmed in the information on the application, class instructors may ask the student to submit an official certificate such as a certificate of delay.

 

Handling of the case that a student is infected with an infectious disease specified in the School Health and Safety Act

For infectious diseases specified in the School Health and Safety Act other than the novel coronavirus (COVID-19), please check the following.

http://en.ritsumei.ac.jp/lifecareer/treatment/


<Contact information for inquiries regarding the above>

Kinugasa: Gakujikan Hall 1F (Manabi Station (East))

BKC: Prism House 1F (Manabi Station)

OIC: Building A 1F AC Office (Manabi Station)

Suzaku: Administrative Office of Inter-Faculty Graduate Schools