GAKKAI Scholarship(Academic Conference Scholarship)

This scholarship is designed to encourage and support graduate students' participation and presentations at academic conferences.
Eligible students are in either a Master’s program or year 1 or 2 of an Integrated Doctoral program who participate in or conduct a presentation at an academic conference with a professor or associate professor’s approval.

*Regarding the application, please be sure to read the Application Guidelines carefully, and
take the procedure appropriately and properly. For details, please refer to the Application Guidelines.

For details refer to Application Guidelines.

♦ Application Guidelines is HERE

♦ FAQ about AY2022 "GAKKAI Scholarship is HERE

♦Evidence of GAKKAI (Attendance/Presentation) is HERE
※ONLY when attending a conference on site OR presenting at a hybrid conference(attending on site),
this must be submitted as an Evidence (D) to improve your attendance.

Applicants must make an Elecrtonic Application in Ri-SEARCH

*You must have a Rainbow ID to Login.
*Click here External Link for electronic application guidelines for GAKKAI Scholarship

＜In the case where the applicant is planning to attend/present at the conference held in the end of February and March 2023＞

・Advanced application is necessary (Deadline: Tuesday, February 28, 2023)
・All application documents must be submitted in advance. 　　(Excluding documents you can obtain only after you used the proofreading service or completed the submission.)
・You must submit the statement of delivery/receipts to the Office of Graduate studies as soon as you obtain them. Due to a budget implementation reason, if you fail to submit the required materials by Friday, March 31, 2023, you will lose your eligibility to receive the grants.

It is necessary to make an advanced electronic application by referring to the following points.
For details, please be sure to read the Application Guidelines.

Advanced application period : January 17, 2023 (Tue.) – Feburuary 28, 2023 (Tue.) 23:59

(1)No need to submit all required documents in advance. However, the following application documents must be submitted at the time of advanced application.
(Please put a check mark at the top of the application screen, and you can send your application as advanced application. )
●A: Documents showing details of the academic conference: Copy of Flyer, leaflet, brochures, full program agenda, etc.
(Conference name, place and venue of the conference, conference date(s) must be included.)
(*E For those who have been selected for a JSPS Research Fellowship: Materials indicating the venue of the academic conference )

(2) Submit the rest of the required application documents by electronic application soon after you attended the conference.
Your advanced application above (1) will be returned to you after the Administrative Office check it.
Please attach the rest of the required documents and make an electronic application(send your application) again.
・If you fail to submit the required application documents promptly, our office cannot guarantee the disbursement of your scholarship.
・The Office of Gradate Studies might contact you by phone or e-mail after you submit your application documents. So check your call history on your mobile phone and your e-mail regularly.
・If you cancel attending the conference which you have made an advanced application for, contact the Office of Graduate Studies immediately.

Type / Amount of Scholarship / Limit of scholarship disbursement

Type	Amount of Scholarship (Fixed amount) (*[2］)	Limt of scholarship disbursement
		Limit of use on each scholarship type	Limit of use per enrolleｄ year
GAKKAI-SANKA Scholarship (online attendance (*[1])	5,000 yen per payment	One time per each enrolled year	Select two among four scholarship types
GAKKAI-SANKA Scholarship (attendance on site(*[1])	10,000 yen per payment
GAKKAI-HAPPYO Scholarship (online presentation/submitted academic paper is published in the collection of papers or proceeding etc .(*[1])	20,000 yen per payment	Two times per each enrolled year
GAKKAI-HAPPYO Scholarship in Japan (make a presentation at the venue)	30,000 yen per payment
GAKKAI-HAPPYO Scholarship overseas (make a presentation　 at the venue)	100,000 yen per payment	Two times per each enrolled year	Two times per each enrolled year

*[1]　Regardless of whether the conference was held in Japan or overseas.

*[2] Except for JSPS Research Fellowship for Young Scientists. The Office of Graduate Studies calculates actual expenses and pays the actual expenses up to the amount of scholarship for them,

*Scholarships will be implemented (disbursed) in the order of applications submitted by each student. Therefore, students should determine the type of scholarship they will apply for each academic conference in a planned manner. The type of scholarship cannot be changed after the application has been accepted.

Application Details

Applicable period to attend/present at academic conferences	Friday, April 1, 2022 to Friday, March 31, 2023
Application Period	Friday, April 1, 2022 – Tuesday, February 28, 2023, 23:59 (Must be submitted within one month after attending) Deadline of application for those who will attend/present at a conference which will be held in September/March For those who will complete in September: Must make an application in advance by August 26, 2022 For those who will complete in March: Must make an application in advance by February 28, 2023 *Any application cannot be accepted in March.
Date of Disbursement	Within two months approximately after accepting applications
Application Procedures	Please make an electronic application from by Ri-SEARCH
Documents to be submitted	Total data volume of submitted documents must be less than 40MB. 【 Everyone 】 A : Documents showing details of the academic conference: Copy of Flyer, leaflet, brochures, full program agenda, etc. (Conference name, place and venue of the conference, conference date(s) must be included.) B : Documents identifying the presentations at the academic conference (presenter’s name, presentation theme, and presentation date must be included) C : Materials used in the presentation (ppt slides, posters and manuscripts, etc.) ※Please submit your document as a PDF etc. to avoid making its data volume heavy 【ONLY when attending a conference on site OR presenting at a hybrid conference(attending on site) 】 D : Evidence of GAKKAI (Attendance/Presentation) (Downloaded from the website) ♦Click here for “Evidence of GAKKAI” 【In case of using other budgets along with this scholarship】 Please follow the guidelines of the office in charge of other budgets, since necessary documents will be different depending on the budget you will use. Do not discard receipts/ boarding pass tags etc. until all procedures for disbursement are complete. 【Documents that JSPS Research Fellowship for Young Scientists must submit]】 E : Materials indicating the venue of the academic conference, map for the venue, and access information F : Receipt of academic conference registration/attendance fee(original) or Credit card statements and supplementary materials(signature/seal) G ： Statement/breakdown of conference registration/attendance fee (The evidence for registration fee must be included) H : Air ticket receipt (original) and statement/breakdown or Credit card statements and supplementary materials (signature/seal) I ： Air fare estimate or statement containing the flight schedule and details of the fare J : Boarding pass stub (original)

Places for Submission of Application Forms
(only for JSPS Research Fellowship for Young Scientists)

For those who are JSPS Research Fellowship for Young Scientists, please submit the original materials such as receipts etc. to the places below or send by post to the Office of Graduate Studies (Kinugasa) AFTER making electronic applications.

Campus	Place for Submission
Kinugasa	Office of Graduate Studies (Kinugasa Campus), SHITOKUKAN 4th floor
Biwako-Kusatsu	BKC MANABI Station, Prism House 1st floor　Submit in a box
Osaka Ibaraki	OIC MANABI Station, Office room, Building A (AC: Central Wing) 1st floor　Submit in a box

Inquiries to:

Office of Graduate Studies (Kinugasa Campus)SHITOKUKAN 4F

TEL： 075-465-8195　 /　Ext.：511-4537
Email: g-schol1@st.ritsumei.ac.jp