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Application Guidelines
(For all Graduate Schools) 日本語 >

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- Please check with the Application Guidelines of each graduate school.

- In case the contents of Application Guidelines need to be changed due to the novel coronavirus infection, the information will be updated on “Dedicated Website related to Novel Coronavirus (COVID-19)”.


- Due to unexpected circumstances, if the university determines that it is difficult to conduct the announcement of the entrance examination results on scheduled dates, alternative measures such as postponing those events may be taken. However, Ritsumeikan University shall bear no responsibility for any resulting inconvenience, expenses or other personal loss that applicants may incur in such events.

When unexpected circumstances occur, alternative measures will be announced on Entrance Examination website. So please check the website of the graduate school you are applying for.

<Points to Note when Applying for Admission>

- Different documents are required depending on the graduate school and the admission method you have chosen.

- Once you have submitted your application, you cannot change the graduate school, major and/or course that you have chosen.

- Application and acceptance into the graduate school will be revoked if any false information or forgeries are found in the submitted documents.

<Schedule for the Entrance Examination>

*The entrance examinations conducted in English are as follows.

April 2023 Enrollment >

<Application Guidelines (For all Graduate Schools) : Contents>

(1)Overall Application Process

Ritsumeikan University Graduate Schools use online application for some part. Online Application System is named as “Ritsu-Mate”. (Excluding some entrance examination)

①Check “Application Guidelines” and prepare the Required Documents

*Required Documents and Certificates differs depending on the Graduate School and Admission Methods. Please check the relevant “Application Guidelines”.

②Register “Ritsu-Mate” Account and Application

-Access “Ritsu-Mate” ▶ Register “Ritsu-Mate” Account ▶ Complete “Ritsu-Mate” Registration

*The application registration can be made from 10:00 AM (Japan time) of the first day of the application period.

③Pay Application Fee

- Credit Card, Convenience Store, PayPal, Alipay is available.

④Print out Application Sheet / Mailing Label

- After confirming your status of payment as “Complete”, please print out your application sheet and mailing label. If you send the documents from overseas, do not print the mailing label.

- Attach your facial photograph (without a hat or cap, no background) on the application sheet. Please refer to "Ritsu-Mate" manual for details.

⑤Post Application Documents(Application Sheet, Application documents, Certificates)

- Follow the submission method specified in the Application Guidelines provided by each graduate school, and submit them.

(2) Ritsu-Mate

On the website, the application manual is available. Applicants must check the manual.

*Periodic maintenance will be performed from 7:30 p.m. on every Wednesday to 5:30 a.m. (Japan time) of the following day. Please be aware that “Ritsu-Mate” is not available during this period.

(3)Application fee

The application fee must be paid before taking the entrance examination. However, the application fee will be waived in the following cases.

①If you continue from the Master's Program or Professional Degree Program to the Doctoral Program at Ritsumeikan University or the third year of the university’s Graduate School of Core Ethics and Frontier Sciences of Ritsumeikan University.

The term "continued" refers to the following cases (*even if the applicant is a prospective student at the time of application)

e.g., April 2023 admission: Completion in March 2023 or completion in September 2022
September 2023 Admission: Completion in September 2023 or expected in September 2023

②If you are eligible for special measures for the application fee for those who affected by the disaster in areas where the Disaster Relief Act within Japan has been applied.

For details, please refer to the following website.

③Others, as instructed in the Application Guidelines.


1) Application Fee Payment

Please pay the application fee from the “Pay Application Fee” page on “Ritsu-Mate.” You can choose a payment method from the following: credit card, convenience store, PayPal and Alipay. The payment must be completed by the application deadline date designated by the admission method you have chosen.

If you are making a payment from abroad and cannot use any of the above listed payment methods, do not make a payment on “Ritsu-Mate,” but please use overseas bank transfer.

*Be sure to complete the payment by the application deadline date in Japan time indicated for the graduate school and admission method that you have chosen, as shown in the “Graduate School Application Guidelines”.

<Overseas Remittance>

When paying the fee from abroad, if you cannot make a payment by credit card, PayPal or Alipay, please make a bank transfer in Japanese yen (at a financial institution).

(i) Go to a teller window of a financial institution to make an overseas remittance. The information you need for the transfer is shown in the table below.

(ii) Transfer the amount plus \2,500 (to cover the handling fee of the Japanese bank) to the bank designated below. Payment should be made in Japanese yen only, and the transfer fee required by the overseas financial institution should be paid individually.

Please note that if you send without transfer fee the amount that enters the University account will not be sufficient and you will need to make another payment to cover the shortfall.

(iii) A remittance check is not acceptable.

(iv) Enclose an original receipt or copy of the receipt with other documents as proof of remittance.

<Remittance Information>
Bank Name SUMITOMO MITSUI BANKING CORPORATION
Branch Kyoto Branch
Account Number 5408448
Swift Code SMBC JP JT
Address of Bank 8 Naginatabokocho, Shimogyo-ku, Kyoto 600-8008 JAPAN
Phone Number +81 75-211-4131
Name of Payee Ritsumeikan University
Address of Payee 8 Nishinokyo-Higashi-Toganoocho, Nakagyo-ku, Kyoto 604-8520 JAPAN
Purpose of Remittance Application Fee
Message to Payee Your Name (Please print legibly)

<Overseas Remittance>

Payment can be made by using payment processing systems at convenience stores within Japan.

However, instructions on the screen are provided in Japanese only.

Follow the instructions on “Ritsu-Mate” page, take down the numbers displayed on the screen. Then, go to a convenience store and make a payment for the application fee using the machine for payment processing or at a cashier.

<Fee Information>
Payment Method Fees Notes
1 Credit Card ¥500(tax included)
2 Convenience Store Convenience stores within Japan only
On-screen instructions are provided in Japanese only
3 PayPal Must have a user account with PayPal
4 Alipay Must have a user account with Alipay
5 Overseas Remittance Handling fees in Japan ¥2,500
Wire transfer fees in your country
For those who live outside Japan and cannot use the above 1-4 payment methods
2) Refund Policy on Application Fee

The application fee will not be refunded as a general rule. However, the application fee which university has confirmed the payment will be refunded in full under the circumstances described below. If you indicate an overseas bank account to receive the refund, the refund will be remitted after deducting the bank remittance service charge. Please contact the administrative office of the graduate school you have applied if your case applies to any of the following.

①The applicant paid the application fee, but did not submit the application documents by the designated deadline.
②The applicant paid the application fee, submitted the application documents by the deadline, but the application was rejected by the university.
③The entrance examination was rescheduled on a day different from the scheduled examination date (including the “Makeup Date”) that is specified in the application guidelines. After being informed of the rescheduled examination date, the applicant notified the university that he/she would not be able to take the entrance examination on the alternative date by the day before the examination.
④The applicant overpaid the application fee (including duplicate payments) or paid the application fee, even though it was waived.
⑤The applicant was infected with one of the infectious diseases (Influenza, Measles etc.) specified by the “School Health and Safety Act” to suspend students from attending schools. (The applicant must submit a medical certificate)

- Even if your case applies to one of ①~⑤ described above, when the application fee you paid is \5,000 or less and the refund involves the overseas bank transfer, the application fee cannot be refunded.

(1) How to enter/write your names

Refer to the following instructions when entering your name. (You will be asked to enter your name in the “Register Application” page and “Register International Students Information” page on “Ritsu-Mate”.)

1) Applicants with Japanese nationality

Please enter your name recorded in the Family Register.

2) Applicants with non-Japanese nationality (international students)

Please enter your name recorded on the Resident Registration Certificate or passport in Western alphabet with the following rule. Even if you use Chinese characters in your own country, do not use Chinese characters.

- Enter your name in the order of Family name (all uppercase), First name (the first letter in uppercase and the rest in lowercase), and Middle name (the first letter in uppercase and the rest in lowercase). For names without a clear distinction between surname and first name, enter the first part of the name in all uppercase and for the rest, make the first letter in uppercase and the rest in lowercase. Example: Family name: RITSUMEI First name: Taro Middle name: Saionji

- If the total number of characters in alphabet exceeds the number allowed to enter (40 letters), the middle name should be abbreviated to the initial with a period.

3) Applicants with non-Japanese nationality (other than international students: special permanent resident, permanent resident, long-term resident etc.)

Please enter your name or alias recorded on the Certificate of Residence, substitute for it such as passport, residence card.

- If you use the alias recorded on the Certificate of Residence, residence card or passport, you do not need to apply for the use of alias.

- If you wish to use a name other than specified in these regulations, consult with the administrative office of the graduate school prior to the start of an application period.

- When entering your name in Kanji, please use Kanji within the range of JIS level-2 Kanji set as a general rule. Since your application will be processed electronically, the highest level of Kanji you can use for your name before entering the university is the JIS level-2 Kanji set. If the Kanji of your name does not fit within this range, use simplified Kanji or Katakana.

(For information on changing the characters of your registered name after being admitted to the university, please refer to the Enrollment Procedures Guidelines.)

Example 1: 濱田 → 浜田  Example 2: 草彅 → クサナギ

(2)Certificate

1) Certificates to be submitted must be original.

All application materials and documents submitted cannot be returned without exception. As for official certificates which cannot be reissued, submit both a copy of the original certificate and its certified copy*.

* A certified copy is a copy of an original document that has been verified as being a true copy of the original with a stamp by an authorized institution (preferably by the issuing institution).

2) Certificate documents that applicants submit must be either in English or Japanese.

You must provide translations of certificates that are written in languages other than English or Japanese.

〈Translation of Certificates (except for which written in Chinese)〉

Only translations done by the issuer of the applicable certificates, translation agency or certified translator are approved as official.

Attach an official translation (in English or Japanese) with the translator’s name, address, contact details and signature or official seal.

〈Translation of Certificates written in Chinese〉

In addition to the original certificate, please attach each of the documents below.

- Translation issued by the issuing institution- Translation (in Japanese or English provided by an applicant himself/herself) and “Notarized documents” which proves that translation is correct (the description of contents matches). “Notarized documents” must be issued by notary offices, notary offices in Japan can’t be approved. Embassy of the People’s Republic of China in Japan and Consulate-General of the People’s Republic of China in Japan do not offer notary services. Therefore, applicants need to use the notary services at a notary office in their local areas within China.

3) If the name shown on your certificate differs from the name you use when applying for admission, you should submit written evidence that prove those 2 names are confirmed as the same person, such as an excerpt of your family register (or another appropriate certificate if you are a foreign national), together with the other documents required for application.
4) If you cannot submit documents such as an original of the Academic Transcript, Certificate of (expected) Graduation/Completion etc., or if you need the original to be returned to you, consult with the administrative office of the graduate school in advance and follow their instructions.
〈Certificate of (expected) Graduation/Completion and Academic Transcript to be submitted are as follows.〉

- You may be required to submit additional certificate(s) other than ①~② below by the graduate school.

- You must submit the original documents issued by your university.

- If the date of (expected) graduation/completion is specified on the Academic Transcript, then the transcript can be accepted as your Certificate of (expected) graduation/completion.

- Regarding Certificate of (expected) Graduation/Completion for students who will graduate from/complete a Master’s program at universities in China, refer to 【Certificate issued by universities in China】for detail.

[Documents to be submitted]

①Applicants for admission to a Master's Program, the first year of an Integrated Doctoral Program or Professional Graduate Schools

academic status Documents to be submitted
four-year university - Certificate of (expected) graduation from university as an undergraduate student

- Transcript of your academic record as an undergraduate student

graduate school - Certificate of graduation from university as an undergraduate student

- Transcript of your academic record as an undergraduate student

-You do not have to submit a certificate of expected graduation from university as an undergraduate student if you apply for admission under the Accelerated Learners (Grade Skippers) examination system.


②Applicants for admission to the first year of a Doctoral Program or the third year of an Integrated Doctoral Program

academic status Documents to be submitted
graduate school - One of the following certificates: Certificate of (expected) completion of a Master’s

program*, Certificate of completion of Master's/professional degree

* For those who have completed graduate schools abroad, the degree such as Master etc. must be confirmed with this document.

- Transcript of your academic record as a graduate student


[Documents to be submitted by students from Ritsumeikan Academy*]

* Ritsumeikan Academy refers to Ritsumeikan University and Ristumeikan Asia Pacific University (APU).

As a document to confirm whether or not you are required to pay the admission fee, a certificate of graduation from Ritsumeikan University or APU (or a certificate of completion in the case of graduate school) must be submitted in addition to the application documents. However, current students who are exempted from submitting these documents are not required to do so.

Please refer to “6. Tuition and Fees/Other Payments” for more information on whether or not you are eligible for the exemption of the admission fee.

【Certificate issued by universities in China】

“Certificate of (expected) Graduation/Completion” and “Academic Transcript” issued by universities in China (except for Taiwan, Hong Kong and Macau)

◆ Certificate of (expected) Graduation/Completion
1) Documents submitted by all applicants

Submit both of document ① and ② below.

* For those who apply for admission to a Master’s Program, documents below will be accepted as a substitute for Certificate of (expected) Graduation/Completion.

〈Those who have graduated from/completed a Master’s program at a university〉
① “教育部学历证书电子注册备案表”
② “Online Verification Report of Higher Education Qualification Certificate” (English version of the ① above)

〈Currently enrolled students of universities or graduate schools〉
① “教育部学籍在线验证报告”
②“Online Verification Report of Student Record” (English version of the ② above)

2) Applicants for admission to of a Doctoral Program

In addition to the document 1) above, submit each of the documents below.

- Certificate of (expected) Completion a Master’s Program
- Certificate of (expected) Master’s Degree or Professional Degree

*For those who have completed graduate schools, the degree such as Master etc. must be confirmed with this document.

*If your university does not issue a Certificate in English or Japanese, the translation must be submitted with the original certificate in Chinese. For details, refer to〈Translation of Certificates written in Chinese〉.

〈How to get the document 1) above〉

Register the website of 中国高等教育学生信息网 (CHSI), download the applicable document in a PDF file and print it on A4-size paper.

〈Criteria meeting Requirements for Application〉

Persons whose final academic background does not fall under the following criteria, must take the individual preliminary screening before applying for graduate admission. For details on the individual preliminary screening, refer to the Application Guidelines of each graduate school .

学历类别/类型 普通高等教育
层次 One of the following: 本科 / 硕士研究生 / 博士研究生

◆ Academic Transcript

One of the following documents must be submitted.

1) Academic Transcript in English or Japanese issued by your university

- If your university does not issue an Academic Transcript in English or Japanese, the translation must be submitted with the original certificate in Chinese. For details, refer to .

2) A copy of “Verification Report of China Higher Education Student’s Academic Transcript (English Version of 中国高等学校学生成绩验证报告)”

Notes

・ Visit the China Higher-education Student Information Online Verification System at: https://www.chsi.com.cn/wssq/ and follow the directions posted there to download your certificate (PDF file).
・ Please be sure to print this certificate on A4-size paper.
・ Only English version is acceptable.
・ Translations of Academic Transcript are not required by submitting the above documents.

3) Higher Education Student’s Academic Transcript (English Version) issued by China Higher Education

Student Information(CHSI) Japan Office, an institution which was designated by the Chinese Government.

(3)Special assistance during examination and/or class work after admission

If you require special assistance during examination and/or class work after admission due to physical disability, contact the administrative office of the graduate school that you have chosen at the latest two weeks prior to the beginning of the application period.

(4)Taking a leave of absence immediately after entering the graduate school

Taking a leave of absence immediately after entering the graduate school (within the same semester you entered the graduate school) is not permitted as a general rule.

However, if you have no choice but to take a leave of absence for unavoidable circumstances such as an acute medical condition, special consideration may be granted by the university. About taking a leave of absence, consult with the graduate school you have applied to.

(5)Security Export Control

Ritsumeikan University has established the “Ritsumeikan University Security Export Control Regulations(立命館大学安全保障輸出管理規程)” in accordance with the “Foreign Exchange and Foreign Trade Act”, and conducts strict screening for acceptance of international students on the basis of these regulations. Please be aware that international students who fall under any of the conditions set out in Act may unable to receive their desired education or conduct their desired research. Strict screening related to the “Foreign Exchange and Foreign Trade Act” will be conducted after you submit the application documents.

Qualification for admission to Ritsumeikan Universityʼs Masterʼs Programs, Integrated Doctoral Programs, and Professional Degree Programs

The qualification for admission to Ritsumeikan University's graduate schools conforms to the provision of Article 102 of the School Education Act, which stipulates that “persons who have graduated from any of the universities listed in Article 83 or who have been recognized as having an academic ability equal to or higher than graduates of the said universities pursuant to the criteria specified by the Minister of Education, Culture, Sports, Science and Technology” are qualified to be admitted to graduate schools. At Ritsumeikan University, the qualification for applying for admission to graduate schools is granted to persons who meet any of the following conditions (or persons who are expected to meet any of the conditions before being enrolled in the graduate schools), as specified for respective graduate schools and entrance screening methods in the Graduate School Application Guidelines. However, persons who intend to apply under category (11) or (12) should be subject to the individual preliminary screening in order to be qualified to apply for admission. For details, please check the Application Guidelines of each graduate school.

(1) Persons who have graduated from a university*

“University” refers to one of the universities listed in Article 83 of the School Education Act (formal undergraduate programs offered by universities in Japan)

(2) Persons who have been awarded a bachelor's degree by the National Institution for Academic Degrees and Quality Enhancement of Higher Education

(3) Persons who have completed a 16-year program at an overseas school

(4) Persons who have completed a 3-year program or a program of more than 3 years (5 years for programs pursuing a medical degree, a dentistry degree, a pharmacy degree, or a veterinary degree) (*2) and have been awarded a degree by an overseas university or school (*1) which is recognized as being equivalent to a bachelor's degree or who are expected to complete such a program before being enrolled at the graduate school (the 2016 ordinance of the Ministry of Education, Culture, Sports, Science and Technology, No. 19).

*1 The university or the school shall be evaluated by an organization approved by a relevant official institution in the country for their education and research activities or recognized as so by the Minister of Education, Culture, Sports, Science and Technology.

*2 The program shall include a correspondence course which enables students to study in Japan by a university or school which is approved by the educational system of the country and satisfy the above requirements.

(5) Persons who have completed a 16-year program of an overseas school by taking its correspondence course in Japan

(6) Persons who have completed the program of an overseas school in Japan that is recognized as being equivalent to an overseas university by the Minister of Education, Culture, Sports, Science and Technology

(7) Persons who have completed a specialized program at a special training school designated by the Minister of Education, Culture, Sports, Science and Technology after the date designated by said minister

(8) Persons who have completed the program at a university under the prewar educational system (the 1953 Notification of the Ministry of Education, Science, Sports and Culture, No.5-1 to 4, and the 1955 Notification of the Ministry of Education, Science, Sports and Culture, No.39-1)

(9) Persons who have completed a program at any of the educational institutions affiliated with governmental ministries and agencies, such as the National Defense Academy in Japan, the Japan Coast Guard Academy, and the Meteorological College (the 1953 Notification of the Ministry of Education, Science, Sports and Culture, No.5-5 to 9, and the 1955 Notification of the Ministry of Education, Science, Sports and Culture, No.39-2)

(10) Persons who hold a specialized or first-category teaching license for elementary schools, junior high schools, high schools, kindergartens, or schools for disabled children under the Educational Personnel Certification Law and who have reached 22 years of age, or who have other teaching licenses and are designated by the Minister of Education, Culture, Sports, Science and Technology (the 1953 Notification of the Ministry of Education, Science, Sports and Culture, No. 5-10 to 12)

(11) Persons who have been admitted to a graduate school under the grade-skipping system and who are recognized as having enough academic ability to study at Ritsumeikan University's graduate schools

(12) Persons who have been recognized as having an academic ability equal to or higher than university graduates by Ritsumeikan University's graduate schools as a result of the individual preliminary screening and who have reached 22 years of age

【Qualification for admission to Ritsumeikan University's graduate schools under the Accelerated Learners (Grade Skippers) examination system】

The qualification for admission to the graduate schools of Ritsumeikan University under its grade-skipping system conforms to the provision of Article 102-2 of the School Education Act, which stipulates that “persons who have been enrolled in any of the universities listed in Article 83 for a number of years equal to or longer than the period specified by the Minister of Education, Culture, Sports, Science and Technology (persons who have been designated by the Minister of Education, Culture, Sports, Science and Technology shall be considered to fall under this category) and who have been recognized as having earned the credits with excellent grades at such university to which the relevant graduate school is attached” are qualified to be admitted to the graduate school. Conditions to be met by applicants are specified for respective graduate schools in the Graduate School Application Guidelines.

Qualification for admission to the first year of Doctoral Programs and the third year of Integrated Doctoral Programs

The qualification for admission to Doctoral Programs at Ritsumeikan University conforms to the conditional clause of Article 102 of the School Education Act, which stipulates that “persons who have been awarded a master's degree or another degree as specified in Article 104-1 by the Minister of Education, Culture, Sports, Science and Technology or who have been recognized as having an academic ability equal to or higher than holders of these degrees pursuant to the criteria specified by the Minister of Education, Culture, Sports, Science and Technology” are qualified to be admitted to Doctoral Programs. The qualification for applying for admission to the respective graduate schools is granted to persons who meet any of the following conditions (or who are expected to meet any of the conditions before being enrolled in the graduate schools), as specified for respective graduate schools in the Graduate School Application Guidelines. However, persons who intend to apply under category (6) or (7) should be subject to the individual preliminary screening in order to be qualified to apply for admission. For details, please check the Application Guidelines of each graduate school.

(1) Persons who have been awarded a master's degree or professional degree

(2) Persons who have been awarded a degree equivalent to a master's degree or professional degree abroad

(3) Persons who have been awarded a degree equivalent to a master's degree or professional degree by completing a correspondence course offered by an overseas school in Japan

(4) Persons who have been awarded a degree equivalent to a master's degree or professional degree by completing the program of an overseas school in Japan that is designated by the Minister of Education, Culture, Sports, Science, and Technology as corresponding to an overseas graduate school

(5) Persons who have been awarded a degree equivalent to a master's degree by completing a program at United Nations University

(6) Persons who have been engaged in research activities at a university or research institute for at least two years after graduating from a university or its equivalent and who have been recognized by Ritsumeikan University's graduate schools as having an academic ability equal to or higher than holders of a master's degree (the 1989 Notification of the Ministry of Education, Science, Sports and Culture No.118)

(7) Persons who have been recognized by Ritsumeikan University's graduate schools as having an academic ability equal to or higher than holders of a master's degree or professional degree as a result of the individual preliminary screening and who have reached 24 years of age

(1)Obtaining a Visa for entrance examination

Depending on nationality, a visa may be required to enter Japan for an entrance examination. Those who need to get a visa must submit required documents such as a copy of the Examination Sheet to a Japanese embassy, consulate or permanent mission and must obtain a short-term stay visa for taking the entrance examination in Japan. As for detailed information on required documents, ask the administrative office of the graduate school you want to enter.

(2)Printing out the Examination Sheet

We do not send you the Examination Sheet by post.

The Examination Sheet can be downloaded from “Ritsu-Mate”.

(“Examination Sheet Download” button is shown on the top page of “Ritsu-Mate”) Regarding the schedule when the Examination Sheet can be downloaded, please check Application Guidelines of each graduate school. The exact date when you can download it will be notified to your registered email address (except some graduate schools). Please print it out and bring it on the examination date.

(3)Points to Note when Taking a Graduate School Entrance Examination

Comply with the following instructions when taking a written examination and undergoing an interview.

- It should be noted that instructions different from the below may be given in the Application Guidelines for the graduate school or entrance screening method that you have chosen.

〈What to bring on the exam day〉

(1) Examination Sheet
Download the Examination Sheet from “Ritsu-Mate”, and print it out.

(2) Writing implementst
HB pencil / mechanical pencil / eraser and its case / pencil sharpener (electric or battery operated pencil sharpeners are prohibited)

(3) Watch
Mobile phones/ smart phones / wearable devices / kitchen timers and stopwatches cannot be used as a timepiece. Using the stopwatch feature of your watch is not allowed. Also, make sure to disable the alarm of your watch. Using the alarm in manner (silent) mode is not allowed, either.

(4) Other materials specified by the graduate schoolt

〈Things you can have on your desk during the exam〉

You are permitted to use the following items during the exam under certain conditions.

(1) Tissues
Pull tissues out of a package and place them on the desk.

(2) Mask / Hat or cap
You must take them off when a test supervisor compares your face with your photograph for identity verification.

(3) Handkerchief / Hand towel
Place them on the desk. It is better to use a plain handkerchief or hand towel with no letters or maps printed on it.

(4) Lap blanket / Zabuton (floor cushion)
It is better to use a plain lap blanket or zabuton with no letters or maps printed on it.

(5) Medications / Eye drops
Place them on the desk before the exam starts. When you need to take medications or use eye drops, raise your hand and let a test supervisor know. You may take/use them under the supervision of the test supervisor.

(6)Beverage (hydration)
Only if permitted. Follow the instructions of the supervisor.

–Please note that the test supervisor might check above items in order to prevent cheating in the examination.

〈Important notes for the exam〉

1. Use public transportation to get to the examination venue. Access by car and motorbike is not allowed. Check the public transportation timetable and make sure that you will arrive at the examination venue well in advance.

2. Enter the examination room and be seated by the designated time.

3. Bring with you the Examination sheet for the entrance examination.

4. Tardiness

(1) If you are more than 20 minutes late for the examination in the first period, you are not allowed to take the examination. Any delayed arrival is not permitted for examinations during the second period and after.
If another time is specified in the Examination Schedule field instead of the start time of the examination, then the applicants who arrive more than 20 minutes late from that time will not be allowed to take the examination.

(2) In cases of unforeseen circumstances that are beyond human control such as natural disaster or accidents involving public transportation, measures including delaying the start of the examination will be taken.
Please contact the administrative office of the relevant graduate school when it is before the starting time that you have a chance of being late for the examination. However, we will bear no responsibility for any resulting inconvenience, expenses or other personal loss that you may incur in such an event.

5. Make sure to turn off your mobile phone in the classroom.

6. Eating and drinking is not permitted during the examination. You cannot put a beverage bottle on the desk.
However, you are allowed to stay hydrated depending on the situation.

7. Do not wear any clothes with letters or maps printed. There may be a chance you will be asked to put them on inside out or take them off if necessary.

8. During the examination

(1) Follow instructions from examination supervisors at the examination venue. You may be asked to leave in case refusing them.

(2) Leaving the venue during the examination is not allowed except in cases where examinees feel sick.
However any lost time shall not be compensated.

9. The following actions are considered acts of academic dishonesty. If you commit any wrongdoing, you shall be asked to leave and unavailable to take any further examination. Also, all the results you already have are deemed invalid. Application fees already paid are not refundable.

(1) Cheating (possession or use of cheat sheet or reference book, glancing at another examinee’s answer sheet, or gaining answers from others)

(2) Use of substitute test taker

(3) Use of unauthorized items

(4) Starting before the starting time

(5) Continuing after the finish time

(6) Providing benefits to others during the examination

(7) Use of mobile phone or other communication devices during the examination

(8) Conducting acts that could be considered a nuisance to others at the venue

(9) Refusing to follow instructions from the examination supervisors

10. Cautions regarding suspension of attendance due to infectious diseases listed in the School Health Law

If you have any of the diseases registered as infectious disease which requires a suspension of attendance by the School Health Law such as influenza, tuberculosis or measles, you shall not come to take an examination while there is a risk of infecting others. Please contact the administrative office of the relevant graduate school before the starting time of the examination.

11. Due to unexpected circumstances, if the university determines that it is difficult to conduct the entrance examination on scheduled dates, alternative measures such as postponing those events may be taken.

However, Ritsumeikan University shall bear no responsibility for any resulting inconvenience, expenses or other personal loss that applicants may incur in such events.When unexpected circumstances occur, alternative measures will be announced on each graduate school’s website. So please check the website of the graduate school you are applying for.

Enrollment Procedures

If you pass the entrance examination of the graduate school of Ritsumeikan University, you are required to pay the admission fees and submit the documents necessary to complete the enrollment procedures as indicated below. Admission is not granted if you paid the fees (admission fee and tuition) but failed to submit the documents to the university, and vice versa. Delay in performing the enrollment procedures is not permitted under any circumstances. Therefore, be sure to complete the procedures within the specified period without fail.

Please note that depending on the month the entrance examination is given, you are required to take a one-time enrollment procedure that combines the first enrollment procedure and second enrollment procedure.

(1)First enrollment procedure

※ Detailed information will be sent together with the Letter of Acceptance.

1) Enrollment procedure period

The enrollment procedure period differs depending on the graduate school and the admission method.

Check the entrance examination schedule on <Schedule for the Entrance Examination>.

2) Payment of the admission fees (Payment is considered valid if the date of the stamp affixed by the financial institution to the receipt is the last day of the specified payment period or earlier.)

Please transfer the admission fee of \200,000 to the account of Ritsumeikan University within the specified period by using the teller window of a financial institution. You do not have to pay the admission fee if you are admitted to a graduate school at Ritsumeikan University upon completion of an undergraduate or graduate program at Ritsumeikan University or APU. For more details, refer to the ”6.Tuition and Fees/Other Payments”.

3) Others (Submission of documents, etc.)

Please note that depending on the graduate school, you may be instructed to submit specific documents, etc., when you receive the result notification.

(2)Second enrollment procedure

※ Detailed information will be sent together with the documents required for the second procedure.

1) Enrollment procedure period

The enrollment procedure period differs depending on the graduate school and the admission method.

Check the entrance examination schedule on <Schedule for the Entrance Examination>.

Documents necessary for the second enrollment procedure will be sent to you immediately before the beginning of the enrollment procedure period. If these documents have not reached you by the first day of the enrollment procedure period despite having completed the first enrollment procedure, please inquire at the administrative office of your graduate school.

2) Payment of the admission fees (Payment is considered valid if the date of the stamp affixed by the financial institution to the receipt is the last day of the specified payment period or earlier.)

Please transfer the tuition and miscellaneous membership fees to the account of Ritsumeikan University within the specified period by using the teller window of a financial institution.

3) Documents to be submitted to complete the enrollment procedures (Documents are accepted if postmarked on or earlier than the last day of the specified period.)

The documents listed below are subject to change. Please refer to the Admission Guidelines for the second procedure for details.

  • ・ Pledge Form/Consent to Use of Personal Information (to be provided by Ritsumeikan University)
  • ・ Certificate of Residence
  • ・ Certificate of graduation/completion issued by the school you attended, which meets Requirements the application criteria
  • ・ Academic Transcript issued by a school you attended, which meets Requirements the application criteria
  • ・ A photocopy of passport-Required only for an applicant who does not have Japanese nationality excluding special permanent residents
  • ・ Other documents to be specified when documents for the second enrollment procedure are sent to you

(3)Payment of Enrollment Procedure Fee

(1) Please pay the Enrollment Procedure Fee by using the teller window of a financial institution within the specified period using the payment form sent by the university. (Payment is considered valid if the date of the stamp affixed by the financial institution to the receipt is the last day of the specified payment period or earlier.)

(2) Payment after the specified period cannot be accepted under any circumstances.

(3) Tuition and fees once paid cannot be refunded. However, if you submit a request of reimbursement following the procedures specified by Ritsumeikan University by the day before the entrance date of the relevant academic year (March 31 for April enrollment, September 25 for September enrollment), you may have the tuition excluding the admission fee but including miscellaneous membership fees, refunded on a later occasion.

(4)Submission of documents for enrollment procedures

(1)Documents for enrollment procedures should be sent by mail. They cannot be accepted if brought directly to an administrative office except some graduate schools.

(2)Send the documents necessary for enrollment procedures to your graduate school by registered mail within the specified period. If you send the documents from overseas, you must use a courier service (DHL, FedEX, etc) or EMS which allows you to trace your mail. (Documents are accepted if postmarked on or earlier than the last day of the specified period.)

(3)If your official graduation from the school last attended (or the completion of a program of the school) is scheduled for after the enrollment procedure period, you may submit the certificate of graduation/ completion and the transcript of your academic record after the period is over. In this case, follow the instructions given in the guidelines for the second enrollment procedures.

(5) About Your Residence Status in Japan

Those acquiring a Japanese Residence Status anew or for the first time, and those already with a Japanese Residence Status but which will expire by the time of enrollment, must obtain, or renew, a Status of Residence in Japan after completing 2nd Enrollment Procedures.

(1) Obtaining Residence Status in Japan (for those without a Japanese Residence Card)

It is very difficult for individuals granted permission to enroll in the university who reside outside of Japan to apply for a Certificate of Eligibility (hereinafter “COE”), which is required when applying for a “Student” visa. Therefore, once an incoming student completes all of his/her admission procedures, the university applies for a COE on that student’s behalf.

From the time that the university confirms that an incoming student’s admission, tuition, and miscellaneous membership fees have been deposited into the university’s designated account and that the student has correctly filled out and submitted all required documents to request the university complete a proxy application for their COE, the process for obtaining a COE takes six weeks at minimum.

Incoming students who wish for the university to complete a proxy application for their COE should ignore the payment window indicated in the entrance exam schedule and instead swiftly make payment of their admission, tuition, and miscellaneous membership fees into the university’s designated account as soon as possible. Such students should make payment early enough to allow plenty of time for the aforementioned COE application to take place from start to finish before their planned travel to Japan.

After the university confirms that Admission Procedures are completed, in particular, that an incoming student’s admission, tuition, and miscellaneous membership fees have been deposited into the university’s designated account, detailed instructions on what documents to submit so that the university may complete a proxy COE application on the student’s behalf will be sent to the student individually.

For deadlines and details pertaining to university Admission Procedures, incoming students should follow the instructions sent to them along with their admissions screening results.

As a guide, if they were unable to obtain a COE by two weeks before enrolling, they will not be able to enter Japan with the "Student" status of residence of before entering school.

Finally, incoming students are to be fully aware that the screening process and decision on whether or not to issue a COE are at the sole discretion of the Immigration Bureau. The university has no way of knowing the screening process, how long it may take, or whether or not a COE will ultimately be issued.

(2) Changing Residence Period or Status in Japan (for those with a Japanese Residence Card)

Depending an incoming student’s enrollment/employment status with their current institution/ organization and the expiration date of their current Residence Period, incoming students will need to submit either an Application for Extension of Period of Stay or an Application for Change of Status of Residence. Incoming students should follow the detailed instructions sent to them along with their admissions screening results in order to apply.

Notes

* As your COE will be issued by the Immigration Services Agency of Japan (Ministry of Justice) and the student visa will be issued by the Japanese Embassy/ Consulate (Ministry of Foreign Affairs of Japan),

Ritsumeikan University is not responsible in the event that you are unable to obtain either of these. The Admission Fee will not be refunded under any circumstances.

* Incoming students are to be fully aware that the university provides no support for those who are in Japan on a short-term visa with the Residence Status of “Temporary Visitor” who wish to apply for a change of Residence Status to “Student”.

Tuition and Fees/Other Payments

Please refer to the following website.

Tuition and miscellaneous membership fees applicable to students enrolling in the 2023 academic year will be determined around June 2022.

〈Ritsumeikan University Graduate School Entrance Examination Information Website〉

1.Support Programs for International Graduate Students

Graduate Student Career Path Support Center offers “Career Development & Skills up Support Programs” to deepen the necessary knowledge depending on the graduate students’ career goal. We organize many plans such as seminar and project to improve each skill through the year.

In addition, we also have various financial programs to support tuition fee and conducting the research activities.

2.Scholarships Available for Graduate Level International Students

Ritsumeikan University offers a handful of tuition reduction and scholarship programs geared specifically towards self-financed international students. Other scholarships designed specifically for self-financed international students are also offered by public and private foundations, and some may be applied for individually.

(1) Ritsumeikan University Tuition Reduction Scholarship for International Students

Ritsumeikan University offers Tuition Reduction Scholarships to help reduce the financial burden of studying abroad for self-financed international students. For graduate level international students, Graduate Students Category I tuition reduction, which lasts for selected students’ standard program duration, is available for those whose entrance exam scores show academic excellence. Graduate Students Category II tuition reduction is available for those not selected for Category I.

Category Duration Reduction Amount How to Apply
Graduate Students
Category I
Minimum standard
duration of degree program
100% of tuition fees Students selected for this award are notified at the time of their notification of entrance exam results
Graduate Students
Category Ⅱ
One year 20% of tuition fees By submitting an application during a set application period after enrollment

- Students’ must be self-financed and be on a “Student” visa in order to receive Tuition Reduction.
- Details regarding Graduate Students Category II will be notified to students after enrollment.

(2) The Scholarship System

Scholarships which international students may be selected for after enrollment include those offered by the university and the Ministry of Education, Culture, Sports, Science and Technology such as their Monbukagakusho Honors Scholarship (meant to assist newly arrived international students), and scholarships offered by both public and private foundations. Most of these scholarships require a recommendation by the university, and to be recommended, students must submit an application to the university during a designated application period after enrollment (most scholarship foundations are only looking for one or two students to be recommended for their scholarship, thus the university will determine which applicant or applicants to recommend for each based on grade standards and guidelines which will be shared with students after enrollment).

〈International Center Website〉

〈Graduate Student Career Path Support Center Website〉

- The information available on the website is applicable to the timeframe denoted on the website, only. It does not guarantee that the same scholarships or programs will be available in the same manner during future semesters.

Past Examinations Papers

Please refer to the following website.

〈Ritsumeikan University Graduate School Entrance Examination Information Website〉

Handling off the Personal Information of Applicants

Ritsumeikan University (hereinafter referred to as “the University”) handles the personal information submitted by applicants for admission in the following manner.

(1) Purposes of use

The University will use the personal information for the following purposes only.

(i) To carry out entrance examinations (including the handling of application forms) and screening;
(ii) To notify and announce the results of entrance examinations;
(iii) To send documents for admission procedures to successful applicants;
(iv) To send information to help students prepare for campus life (e.g., information on housing, casualty insurance, co-ops, etc.); and
(v) To send questionnaires of various kinds after entrance examinations.

(2) Management of personal information

The University will manage the personal information of applicants safely and in a manner that will prevent leaks, loss, and destruction in compliance with all applicable laws and regulations.

(3) Outsourcing services associated with the provision of personal data

The University may outsource certain work that includes the handling of personal data to a third-party entity having executed an agreement on the proper handling of personal information.

(4) Statistical data on entrance examinations

The University may compile and edit the personal information submitted by applicants as statistical data of various types, and may use the data for survey/research to plan for future entrance examinations as well as disclose such data to prospective applicants. Statistical data to be disclosed contains no personally identifiable information.

- Submission of Application Sheet shall be considered that you agree with the contents of Handling of the Personal Information of Applicants noted on this page.

- “Ritsumeikan University's Basic Policy of Personal Information Protection” is shown on the following page.

Access to Ritsumeikan University

Please refer to the following website.

〈Ritsumeikan University Website〉

Administrative Offices of Schools

Please refer to the following website.

〈Ritsumeikan University Graduate School Entrance Examination Information Website〉