Issuance of Certificates, Certificate Stamps, and Student Discount Certificates

Notice

  • The issuance of Transcript of Academic Record including the grades for AY2022 Spring Semester is as follows.
    Automated Certificate-Issuing Machines will be able to issue the transcripts from September 26.
    Online applications will be available from the afternoon of September 27.

  • The issuance of Certificates of Prospective Graduation is as follows.
    Automated Certificate-Issuing Machines are unavailable for issuing certificates from September 26 to 27 (available from September 28).
    Online applications are unavailable from September 26 to the morning of September 29 (available from the afternoon of September 29).
    If the Spring Semester AY2022 Graduation Result is "Failed", you will not be able to issue or apply for the issuance during the period from September 5 to 25, either.

  • Please check the university's website before coming to the certificate office.
    Please note that the office may be closed due to disaster and other reasons.

  • Issuance of Health Examination Certificate
    Please check here.
    *For graduate students, please check here.

Issuance of certificates

Certificates can be issued in three ways: (1) Automated Certificate-Issuing Machine (on each campus) (2) Online Application (Issuing at convenience stores or receiving by postal mail), or (3) Certificate Issuance Office.

(1) Automated certificate-issuing machine

The certificates listed below can be issued to current students via the automated certificate-issuing machines.

Certificate Types Handling Fee Required Items
Certificate of Enrollment (JPN/ENG)

Transcript of Academic Record (JPN/ENG)

Certificate of Prospective Graduation (JPN/ENG)

Medical Examination Certificate (JPN) *Only for students who are graduating.
100yen/copy
  • Student ID Card
  • Ritsumeikan IC Co-op Member’s Card, cash, or prepaid transportation IC card (ICOCA etc.)
Certificate of Graduation, Transcript of Academic Record, etc. from a time of past enrollment 300yen/copy
Student Discount Certificate (JPN only) No Charge Up to 15 certificates can be issued per year.

The following certificates are issued by applying online or at Manabi Station(Suzaku: administrative office of each Graduate School).

  • Certificates, other than those listed above, for current students
  • Certificates, such as Certificate of Attendance, Certificate of Leave of Absence, Certificate of Withdrawal, etc., for graduates or students who are on a leave of absence, withdrew from the University or were removed from the register. The amount of time required for issuance depends upon the type of certificate.

Certain certificates require a handling fee for issuance. In these cases, the fee should be paid in certificate stamps.
If you wish to make your payment online, please
click here.
If making payments online, you are required to pay an additional 250 yen for processing each payment.

Location Machine Type Hours of Operation
Kinugasa Gakujikan Hall, 1F 1 cash payment-type machine Mon - Fri: 9:00 a.m. - 9:30 p.m.

Sat: 9:00 a.m. - 5:00 p.m.

Sun,holiday: No service
Kenshinkan Hall, 1F 1 IC card payment-type machines
Igakukan Hall, 1F 1 IC card payment-type machine
BKC Link Square, 1F 1 IC card payment-type machine Mon - Fri: 9:00 a.m. - 9:30 p.m.

Sat: 9:00 a.m. - 5:00 p.m.

Sun, holiday: No service
Central Arc, 1F 1 IC card payment-type machines Mon - Fri: 9:00 a.m. - 9:30 p.m.

Sat: 9:00 a.m. - 5:00 p.m.

Sun, holiday: No service
Core Station, 1F 1 cash payment-type machine
OIC South Wing (AS) 1F 1 IC card payment-type machine

1 cash payment-type machine
Mon - Fri: 9:00 a.m. - 9:30 p.m.

Sat: 9:00 a.m. - 5:00 p.m.

Sun,holiday: No service
Suzaku Nakagawa Kaikan, 1F 1 IC card payment-type machine

1 cash payment-type machine
Mon - Fri: 9:00 a.m. - 8:00 p.m.

Sat,Sun,holiday: No service
Osaka Umeda Campus 1 cash payment-type machines Mon - Fri: 9:30 a.m. - 5:00 p.m.

Sat,Sun,holiday: No service
Tokyo Campus 1 cash payment-type machine Mon-Fri: 9:00 a.m. - 5:30 p.m.

Sat,Sun,holiday: No service

Machine operating hours will change when classes are held on a Saturday, Sunday or a national holiday, when makeup classes or examinations are held, and during breaks (summer, winter and spring). To confirm these hours, check the latest hours of operation schedule for automated certificate-issuing machines.Check the dates below for more information.

Operation Hours

September - October 2022

(2) Online Application

For the following certificates, it is available to apply on the web and receive them at convenience stores nationwide (Seven-Eleven, Lawson, FamilyMart in Japan). For some certificates cannot be issued at convenience stores, please apply for them by mail.

Certificates that can be to issue at convenience stores

Certificate Types Handling Fee for issuing Service Fee for the issurance service at convenience stores Required Items
Certificate of Enrollment (JPN/ENG)

Transcript of Academic Record (JPN/ENG)

Certificate of Prospective Graduation (JPN/ENG)

Certificate of Prospective Completion (JPN/ENG)

Medical Examination Certificate (JPN)
*Only for students who are graduating.

Certificate of Leave of Absence (JPN/ENG)

Certificate of Leave of Absence (JPN/ENG)
100yen/copy 250yen/application Print charge when using a multi-function printer at a convenience store (20yen/copy)
Certificate of Graduation, Transcript of Academic Record, etc. from a time of past enrollment 300yen/copy

Online Application Website

*Please login to the Online Application Website with your Rainbow ID and password. Also, it is not compatible with Internet Explorer.

*The certificate is issued printing in black-and-white including the official seal, but the university treats these as original certificates. The paper is processed so that the words "コピー禁止" appear when photocopied, and these words are slightly visible even when the paper is not photocopied, but this is not a defect.

*Please select "By postal mail" on the application website only if the recipient specifies that the certificate must be sealed. If it is sealed, please note that it will take a few more days to sent out.

*If issued at convenience stores, you shall agree to the terms and conditions of use of the Net Print and Network Print services described in the following link.

Terms and Conditions of Net Print (Seven-Eleven)(only available in Japanese)
Terms and Conditions of Network Print Service (FamilyMart and Lawson)(only available in Japanese)

Inquiries

For the system, payment and multi-function printers:
Help Desk for Uchida Certificate Off-Campus Issuance Service
TEL: 0120-954-993 (9:00~23:00)

*Points to note upon providing personal information when contacting the Help Desk.(only available in Japanese)

Other inquires about certificates.
Please contact the following Certificate Issuance Office on each campus.

(3)Certificate Issuance Office

Please refer below for Certificate Issuance Office on each campus.

  • [Kinugasa, BKC, OIC] Manabi Station
  • [Suzaku] Administrative office of each Graduate School

Purchase of certificate stamps

Purchasing from automated certificate-issuing machines

Students will have to purchase the stamps by Ritsumeikan IC Co-op Member’s Card, cash, or prepaid transportation IC card (ICOCA etc.).

Notes

  • Certificate stamps are issued on A4-size paper. Certificate stamps to be used as part of applications for the issuance of certificates should not be affixed to the application form. The application form and the stamps should be separate when submitted at the counter of the respective office.
  • Cash is accepted for the payment of certificate stamps worth 4,000 yen or less. Certificate stamps worth more than 4,000 yen can only be purchased with a IC Card. Charge the card with the necessary amount of money or borrow a temporary card at the counter at the Co-op.

In-store purchase

Certificate stamps can be purchased during opening hours at the following shops.

Location
Kinugasa Kinugasa Shitokukan Purchasing Department
Kinugasa Zonshinkan Books & Services
BKC BKC Union Square Shop
BKC Link Square Shop
OIC OIC Shop
Suzaku Ritsumeikan Co-op at Suzaku

Students can purchase certificate stamps for certificate handling fees, motorcycle registration fees, non-degree student screening fees, auditing student screening fees, parking fees, shuttle bus tickets and sets of shuttle bus tickets.

Using a Student Discount Certificate(Student Traveler Fare Discount Certificate)

  • 1.Student discount certificates can be issued free of charge from the automated certificate-issuing machines.
  • 2.A student discount certificate is available for travel on Japan Railways Group, Kintetsu Corporation (Kintetsu), Nagoya Railroad Co., Ltd. (Meitetsu), Tobu Railway Co., Ltd., long-distance express bus, long-distance ferry and other services. You are advised to contact the transportation agencies in advance as the discount cannot be applied to some services.
  • 3.Students can receive a 20 percent discount on the fare when traveling a one-way distance of more than 100 kilometers (discount applied to the standard fare).
  • 4.Students are advised to purchase student discount certificates as needed from the certificate-issuing machine because student discount certificates are valid for three months from the date of issue.
  • 5.One round-trip ticket can be purchased per certificate.
  • 6.Students are asked to show their student ID cards when purchasing standard fare tickets and carry their student ID cards when using the standard fare tickets they purchase. They are also advised to read the back of their student ID cards when using the certificate.
Special response for the time being

Applications for mailing service will be accepted, only if a student has a pre-existing condition or underlying disease that prevents him/her from coming to the campus.

Please apply for the service from the URL of your home campus.

Students affiliated with Kinugasa Campus
Students affiliated with BKC
Students affiliated with OIC

Purpose of use

Students can purchase a student commuter pass only for traveling between their current residence and the University.

* They cannot purchase the commuter pass for using public transportation to participate in a club activity, part-time work, job hunting or other activities.

Allowable distance

Students can purchase a student commuter pass for the shortest route between the nearest station from the residence recorded on their student ID card and the nearest station from the University.

Required items

Students must present their student ID card when purchasing student commuter passes from transportation companies.

* If there is no enrollment confirmation label on the back side of the card or a current address and commuting route is not specified, the student will be unable to purchase a student commuter pass. (The enrollment confirmation label functions as a student commuter certificate).

Important points to note

  • If using more than one transportation company, specify the company used for each portion of the route.
  • If there is not enough space on the student ID card to provide information about the commuting route, please contact Manabi Station on their home campus.
  • If a student’s address changes, the student ID card must be stamped with a correction seal from the University. Necessary procedures should be completed at Manabi Station on their home campus.

As of February, 2018

Public Transportation Nearest Station
Kinugasa BKC OIC Suzaku
JR Enmachi

Hanazono

If using the JR Kyoto Line, Biwako Line, Kosei Line, or Nara Line, Kyoto Station or Nijo Station is also acceptable as the nearest station to campus.
Minami-Kusatsu Ibaraki Nijo
Kintetsu Kyoto
Hankyu Saiin, Omiya - Minami-Ibaraki,
Ibaraki-shi
Omiya
Keihan Any station which has a convenient route to and from the campus
Osaka Monorail - - Unobe, Minami-Ibaraki -
Kyoto Municipal Transportation Bureau Subway Nishioji Oike - - Senbon Sanjo/Suzaku Ritsumeikan-mae

Nijo Station


Bus Ritsumeikan Daigaku-mae, Waratenjin,Kinugasako-mae
Ohmi Tetsudo Bus - Ritsumeikan Daigaku - -
Keihan Bus

JR Ibaraki
JR Ibaraki east exit
-

For inquiries
Manabi Station
Kinugasa: Gakujikan Hall 1F(e-mail: k-manabi@st.ritsumei.ac.jp
BKC: Prism House 1F (e-mail: bkckyoga@st.ritsumei.ac.jp
OIC: Building A 1F AC Administrative Office (e-mail: oic-mnb0@st.ritsumei.ac.jp