Applying for Certificates

• You can log in only after you receive the Application Approval Email following your application for use. Applications for use to the online application website are reviewed and approved by staff in the order they are received. If you have not yet received the email, please wait a little longer.
• Are you trying to log in from "Current Students Login"? Please log in from "Graduates Login".

• Your login ID is the email address you registered when applying for use.
• Even if you delete the email address from your webmail service or email account, you can continue to use it as your login ID for the online application website. However, you will no longer be able to receive emails such as application completion notifications or password reset emails. Therefore, please log in using your registered login ID and update your email address through the “Change e-mail Address” menu.
  If you registered using your RAINBOW email address (an email address provided to enrolled Ritsumeikan University students), please note that the RAINBOW email address will become unavailable after a certain period following graduation. In that case, please follow the same procedure to change your registered email address.
• If you have forgotten your login ID, please submit a new application for access to the online application website. When submitting your application, be sure to indicate in the Remarks field that you have forgotten your login ID and/or password. If no such information is provided, your application may be declined.

Your password was set at the time of your application for use. It must be 8–24 characters long and include a combination of uppercase letters, lowercase letters, and numbers. If you cannot recall your password, please reset it by selecting “Forgot your password?” on the login screen.

No. Please do not use your RAINBOW email address (@●●.ritsumei.ac.jp) as your login ID, as it will become unavailable after a certain period following graduation.

Convenience store payment (available at convenience stores in Japan: Seven-Eleven, FamilyMart, and Lawson), credit card payment, and carrier billing are available.

Please contact the Manabi Station on the campus where your former College or Graduate School is currently located.

[The campus where your College or Graduate School is located]
https://en.ritsumei.ac.jp/academics/

From the menu screen, select “Certificate Application History.”
Then, choose the relevant application from the list. The “Print Reservation Number” and “User Number” will be displayed.

Yes. Digital certificates have been available since October 15, 2026.For information on how to obtain digital certificates, please refer to [here].

Yes. If you wish to apply for certificate issuance at the Manabi Station (certificate issuing counter), please bring one form of identification (Driver's license, Eligibility Confirmation form, Passport, or Another photo ID) and visit the Manabi Station on the campus where your former College or Graduate School is currently located.

Please note that, depending on the type of certificate, issuance may not be possible at campuses other than the one where your former College or Graduate School is currently located, and some certificates cannot be issued and provided on the same day. We recommend contacting the Manabi Station in advance to confirm.

If a certificate cannot be issued and provided on the same day, it will be provided by postal delivery or counter pickup on a later date. If you wish to receive your certificate by postal delivery, you are responsible for the postage fee. Please bring one Letter Pack Light envelope with you. (Letter Pack Light envelopes cannot be purchased at the counter.)

*Before visiting, please check the university website for any temporary counter closures.(Counter hours: Weekdays 9:00–17:00) *At Suzaku Campus (Suzaku Administrative Office), only certificates related to the Graduate Schools of Law, Public Policy, and Teacher Education are available. *Tokyo Campus and Osaka Umeda Campus do not provide certificate issuance services at the counter.

In principle, please apply for certificates in person. However, if you have unavoidable circumstances, a representative may apply on your behalf.

If a representative applies on your behalf, the following documents are required in addition to your own identification document:

(1) Letter of Commission
(2) Identification document of the representative
You can download the Letter of Commission form here.

Applications are accepted either by post or at the Manabi Station (certificate issuing counter) on each campus. If you have any questions, please contact the Manabi Station on the campus where your former College or Graduate School is located in advance.

Previously, the Ministry of Foreign Affairs did not accept certificates issued at convenience stores. However, since February 2026, certificates issued at convenience stores have become acceptable.
Therefore, certificates issued at convenience stores may be submitted directly to the Ministry of Foreign Affair.Issuance on designated forms is not required.

Yes. Although the paper certificate, including the official seal, is printed in black and white, it is issued with special security processing that prevents duplication and is regarded as an “original” document.
When photocopied, words such as “COPY” or “コピー禁止” may appear. These security marks may also be faintly visible when viewed against the light, but this does not affect its validity as an original certificate.

Your GPA isn’t on the Academic Transcript.
If you require proof of your GPA, we will issue a GPA Certificate (Japanese / English).
When applying for a certificate via the Online Application Website, please:
Select “Postal mail” as the Receipt Method.
Select “Other” on the certificate selection screen.
Enter “Request for GPA Certificate (Japanese, ｘ copies/ English, x copies)” in the Notes field.

*Please note that convenience store issuance and digital certificates are not available
*After confirming your application, the certificate will be mailed within approximately 3–6 business days.

Digital certificates can be viewed, downloaded, and shared through Parchment for 90 days from the date of issuance.
Digital certificates downloaded from Parchment do not expire.

Yes. You can use and submit the same PDF file downloaded from Parchment multiple times. The digital signature remains valid, so you can submit (share) the file to multiple recipients by copying it, attaching it to an email, uploading it, or other similar methods.

The digital certificate shared is the same in both methods, but the way it is shared is different.
For instructions on method (1), please refer to the Digital Certificate User Manual. With method (1), an email notifying the recipient that a certificate has been shared is automatically sent from xxx@digitary.net. When the recipient clicks the link in the notification email, they will be directed to Parchment. They can then view the certificate by entering their email address and the access PIN (if one has been set).
With method (2), you download the digital certificate (PDF file) from Parchment and send it to the recipient from your own email address.

On the“Documents” page in Parchment, check the certificate you wish to download. Is the status in the upper-right corner shown as“New” or“Available”? If the status is“Expired,” the certificate cannot be downloaded. Also, check whether“1 share credit remaining” is displayed in the lower-right corner.
You can download the certificate only if the status is “New,” or if the status is “Available” and a share credit is displayed.
If so, click the certificate name to open the details page and download the certificate.
Once you share the digital certificate through Parchment, the number of remaining share credits becomes 0, and the certificate can no longer be downloaded.