Applying for Certificates

You can log in only after you receive the Application Approval Email following your application for use.

Are you trying to log in from “Current Students Login”?
Please log in from “Graduates Login”.

Your login ID is the email address you registered when applying for use.
Your password was set at the time of your application for use. It must be 8–24 characters long and include a combination of uppercase letters, lowercase letters, and numbers. If you cannot recall your password, please reset it by selecting “Forgot your password?” on the login screen.

Convenience store payment (available at convenience stores in Japan: Seven-Eleven, FamilyMart, and Lawson), credit card payment, and carrier billing are available.

Please contact the Manabi Station on the campus where your former College or Graduate School is currently located.

[The campus where your College or Graduate School is located]
https://en.ritsumei.ac.jp/academics/

From the menu screen, select “Certificate Application History.”
Then, choose the relevant application from the list. The “Print Reservation Number” and “User Number” will be displayed.

No. Certificates at this university are issued only in paper format.
We do not currently offer electronic certificates (such as PDF data).

Yes. If you wish to apply for certificate issuance at the Manabi Station (certificate issuing counter), please bring one form of identification (Driver's license, Eligibility Confirmation form, Passport, or Another photo ID) and visit the Manabi Station on the campus where your former College or Graduate School is currently located.

Please note that, depending on the type of certificate, issuance may not be possible at campuses other than the one to which your former College or Graduate School is currently located, and some certificates cannot be issued on the same day. We recommend contacting the Manabi Station in advance to confirm.　

For those who graduated, completed, withdrew, or were removed from the Student Registry (Dismissal) in AY 1989 or earlier (before March 1990), certificate issuance requires additional processing time. Therefore, same-day issuance at the counter is not available. Certificates will be provided by postal delivery or counter pickup on a later date.

• *Before visiting, please check the university website for any temporary counter closures.(Counter hours: Weekdays 9:00–17:00)
• *At Suzaku Campus (Suzaku Administrative Office), only certificates related to the Graduate Schools of Law, Public Policy, and Teacher Education are available.
• *Tokyo Campus and Osaka Umeda Campus do not provide certificate issuance services at the counter.

In principle, please apply for certificates in person. However, if you have unavoidable circumstances, a representative may apply on your behalf.

If a representative applies on your behalf, the following documents are required in addition to your own identification document:

(1) Letter of Commission
(2) Identification document of the representative
You can download the Letter of Commission form here.

Applications are accepted either by post or at the Manabi Station (certificate issuing counter) on each campus.
If you have any questions, please contact the Manabi Station on the campus where your former College or Graduate School is located in advance.

The Ministry of Foreign Affairs of Japan and its diplomatic establishments abroad currently do not accept certificates issued at convenience stores.
When you apply online, (1) Select “Receive by Post” on the receipt method selection screen, and (2) Please enter “for overseas visa” in Notes.
The certificate will be printed on a special form and sent to you.
Please note that if you do not enter “for overseas visa” in Notes, the form will be the same as the one issued at the convenience store.There will be no refunds for certificates issued at convenience stores. If a certificate was issued same as the one issued at the convenience store by mistake or due to an omission in the remarks field, no refund will be given.
In that case, you will be required to reapply for the certificate according to the above procedures, so please be aware of this.

Yes. Although the certificate, including the official seal, is printed in black and white, it is issued with special security processing that prevents duplication and is regarded as an “original” document.
When photocopied, words such as “COPY” or “コピー禁止” may appear. These security marks may also be faintly visible when viewed against the light, but this does not affect its validity as an original certificate.

Your GPA isn’t on the Academic Transcript.
If you require proof of your GPA, we will issue a GPA Certificate (Japanese / English).
When applying for a certificate via the Online Application Website, please:
Select “Postal mail” as the Receipt Method.
Select “Other” on the certificate selection screen.
Enter “Request for GPA Certificate (Japanese / English)” in the Notes field.

*Please note that convenience store issuance is not available.